Can a WhatsApp bot answer package and availability questions for a photographer?

Yes. It answers packages, prices, turnaround and travel from your knowledge base, links to your portfolio, checks the enquiry against the dates you mark as booked, and logs the client's event date and details to a sheet for you to confirm.

Will it answer my existing clients' chats?

Only if nobody else does. New enquiries get an answer straight away. For client chats that were already on your phone when you paired, it waits 5 minutes and answers only if you have not replied by then. Mark friends, family or suppliers "Never answer this contact" and it leaves them alone for good. Prefer it to stay out of existing chats completely? Choose "New conversations only" in Settings.

Do I need to be technical?

About ten minutes. Pair the number by scanning a QR from WhatsApp's Linked devices, paste in your prices, hours and policies as text, a URL or a PDF, set the tone and the hand-off rules, then message the number from another phone to test five real questions. No Meta application and no developer.

How much does it cost for a photographer?

On Replai the Starter plan is $19 a month for one WhatsApp number and 120 conversations a cycle, where a conversation is one customer thread of up to five bot replies; Growth is $49 for up to three numbers, 300 conversations and campaigns. The AI is included, there are no per-message fees because it pairs to your existing number, and the 7-day trial needs no card.

WhatsApp for photographers

Quick answer

A photographer's WhatsApp assistant answers package tiers and prices, what each includes, turnaround times, travel rules, deposit policy and whether a date is open, from a document where you mark booked dates. Serious enquiries become sheet rows with date, event type, location and contact. It never confirms a booking, takes a deposit or negotiates.

Most enquiries open with a date; the assistant checks it against the dates you mark.
Portfolio links are sent by event type, so nobody waits for the right gallery.
Enquiries land in a sheet with date, event type, location and budget signal.
Bookings, deposits and creative discussions stay with you, on your terms.

At a glance

It answers

Package prices and inclusions
Available dates
Deposit and delivery time
Studio location

It hands to you

Custom quotes
Rescheduling
Editing requests

10 min

to set up

You first

on existing chats

Any

language

Photographers

answered by Replai, after hours

How much is a wedding package? Are you free on 14 December?21:14
Wedding packages start at $1,800 (8 hours, 2 photographers, 300 edited photos). 14 December is open. Want the full brochure?21:14
Yes, and how long until we get the photos?21:16
Sent. Edited photos in 4 weeks, sneak peeks in 3 days. A $300 deposit holds 14 December; shall I send the payment link?21:16

Illustrative exchange. Your bot answers from your own prices, hours and rules.

Replai knowledge base screen with pasted prices, hours and policies — Your prices, hours and rules live here. Paste them once; every answer comes from this.

Replai leads table showing captured customer details — Every enquiry that shows intent lands in a sheet with the name, number and what they asked.

The pain

A date enquiry has a short half-life. The MIT lead response study found that calling a web lead within five minutes rather than thirty makes contact 100 times more likely, and qualification 21 times more likely (InsideSales.com/MIT Lead Response Management Study, 2007). Couples message four photographers with the same date, and the first clear answer is usually the one that gets shortlisted.

If you're a wedding, portrait, or events photographer, your WhatsApp inbox is "are you available 14 Dec?", "how much for half-day vs full-day?", "can I see your wedding portfolio?", "do you do baby shoots?", "how long until the photos are delivered?". Most don't even open with their name — they open with a date.

You're on a shoot, in post-production, or asleep after a 14-hour wedding. By the time you reply, they've booked someone else.

What can a WhatsApp bot handle for a photographer?

Drop your photography business info into Replai once — package tiers, base prices, what each tier includes, turnaround times, sample portfolio links, travel surcharge rules, deposit policy, your booked-out dates. The bot pairs to your WhatsApp Business number in 30 seconds and handles the predictable inquiries while you focus on the work.

When a serious enquiry comes in — gives a date, asks for a quote on a specific package, asks about destination — Replai captures it to a Google Sheet with what you need to follow up: date, event type, location, package interest, contact. You reply on your terms; the bot doesn't try to negotiate on your behalf.

What you get

Package + pricing answers from your real rate card. Drop in your packages as a Google Doc. Replai quotes correctly — "Full-day wedding package is $4,800 and includes…" — and offers a callback for custom requests.
Availability checking against your calendar. Mark booked dates in your doc; Replai answers "sorry I'm booked that day" or "yes that's open, want me to hold it?".
Portfolio link delivery. "Can I see your wedding work?" → bot replies with the right gallery link by event type.
Enquiry capture to a Google Sheet. Every serious lead lands as a row — date, event type, location, budget signal, contact — sorted by urgency.
Any language, auto-detected. English, Malay, Mandarin, Spanish, Arabic and more, voice notes included. Wedding parties often message in mixed languages.
Out-of-hours coverage. Shoot until midnight? Replai handles the 11pm "how much" messages while you sleep.
Travel + destination handling. "Are you available for events in the city?" → bot answers based on your defined service radius + surcharge rules.

What should stay with the photographer?

Replai doesn't confirm bookings or take deposits. Serious enquiries get captured to a sheet so you can confirm + send invoices on your terms. It also doesn't critique portfolios or give creative consults. What it does is shave the "are you available / how much / what do you include" loop off your inbox so you have time to actually shoot.

Setup in 5 minutes

Pair your business WhatsApp via QR code — 30 seconds, no Meta application needed
Drop in your packages, rate card, sample portfolio links, booked dates (Google Doc works fine)
Set the system prompt to redirect creative discussions to "let's hop on a quick call"
First client enquiry answered within minutes

What it costs

From $19/month, AI included. No per-message fees, no API keys to manage. 7-day free trial — pair your number, see how it handles a week of enquiries, decide.

Want this on your number?

7-day free trial — no credit card, no API key.

Start free trial

Frequently asked questions

Can a WhatsApp bot answer package and availability questions for a photographer?: Yes. It answers packages, prices, turnaround and travel from your knowledge base, links to your portfolio, checks the enquiry against the dates you mark as booked, and logs the client's event date and details to a sheet for you to confirm.
Will it answer my existing clients' chats?: Only if nobody else does. New enquiries get an answer straight away. For client chats that were already on your phone when you paired, it waits 5 minutes and answers only if you have not replied by then. Mark friends, family or suppliers "Never answer this contact" and it leaves them alone for good. Prefer it to stay out of existing chats completely? Choose "New conversations only" in Settings.
Do I need to be technical?: About ten minutes. Pair the number by scanning a QR from WhatsApp's Linked devices, paste in your prices, hours and policies as text, a URL or a PDF, set the tone and the hand-off rules, then message the number from another phone to test five real questions. No Meta application and no developer.
How much does it cost for a photographer?: On Replai the Starter plan is $19 a month for one WhatsApp number and 120 conversations a cycle, where a conversation is one customer thread of up to five bot replies; Growth is $49 for up to three numbers, 300 conversations and campaigns. The AI is included, there are no per-message fees because it pairs to your existing number, and the 7-day trial needs no card.

Sources

About WhatsApp, WhatsApp, 2026-09-07
Lead Response Management Study, InsideSales.com and MIT, 2007